If you want to learn how to add a signature in Outlook, then you’re in the right place. This article is a simple step-by-step guide to help you create a signature and add it to your messages.

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Step 1 — Open Outlook then open a new email message.

Step 2 — From the ‘Message’ menu, choose ‘Signature’ and then ‘Signatures’.

The ‘Message’ menu and the ‘Signature’ button could be in two different locations depending on the size of your Outlook window and whether you're composing a new email message or a reply or forward.

Step 3 — Under ‘Select signature to edit, click ‘New’, and then in the ‘New Signature’ dialog box, enter a name for the signature.

Step 4 — Under ‘Edit signature’, create your signature. You can change fonts, font colors, font sizes, and text alignment. If you want to create a more complex signature with bullets, tables, or borders, use Word to format your text then copy and paste your new signature into the ‘Edit signature box.

You can also use one of the pre-designed templates for your signature. Simply download the templates in Word, edit them with your personal information, then copy and paste them into the ‘Edit signature box.

You can use the mini formatting bar under ‘Edit signature’ to add images and links to your email signature, change fonts and colors, as well as justify the text.

You can also add social media icons to your signature or customize a pre-designed template. (more on this below)

Step 5 — Under ‘Choose default signature’, set the following:

In the ‘E-mail account’ drop-down box, select the email account you want to associate with the signature. Each email account can have a different signature.

If you want to have your signature automatically added to all new messages, choose one of your signatures in the ‘New messages’ drop-down box. If you don't want to add a signature to new messages by default, including reply and forward emails, select (none).

If you want to add a signature in the messages you reply to and forward, choose one of your signatures in the ‘Replies/forwards’ drop-down. If you don’t want that, leave it at the default option of (none).

Step 6 — Click ‘OK’ to save the new signature and go back to your message.

Note that Outlook doesn't add the new signature to the message you opened in the first step, even if you chose to have your signature automatically added to all new messages. For this particular message, you'll have to manually add the signature. (more on this below)

Adding Signature in Outlook for Post-2010 Office Versions

If there’s a company logo or an image that you want to add to your signature, apply the following steps:

2. From the ‘Message’ menu, choose ‘Signature’ and then ‘Signatures’

3. Under ‘Select signature to edit’, choose the signature you want to add a logo or image to.

4. Click the Image icon, locate your image file, then hit ‘Insert’.

5. If you want to resize the image, right-click your image, then click ‘Picture’. Choose the ‘Size’ tab and use the included options to resize your image. To maintain the image proportions, make sure that the ‘Lock aspect ratio’ checkbox stays checked.

6. After you're finished, click ‘OK’, then click ‘OK’ again to save the changes to your signature.

Add a logo or image to your signature

If you chose not to automatically insert a signature for all new messages, replies, and forwards, you can insert a signature manually following these steps:

1. In your email message, select ‘Signature’ from the ‘Message’ tab. A fly-out menu will appear.

2. From this menu, select your signature. If you have multiple signatures, you can choose any of the signatures you've created.

Insert a signature manually

Note that support for Office 2010 ended on October 13, 2020.

Step 1 — Open Outlook then open a new message.

Step 2 — In the ‘Message’ tab, click ‘Signature’ in the ‘Include’ group, and then choose ‘Signatures’.

Step 3 — In the ‘E-mail Signature’ tab, click ‘New’.

Step 4 — Type in a name for the signature then click ‘OK’.

Step 5 — In the ‘Edit signature’ box, enter the text that you the signature to display.

Step 6 — If you want to format the text, highlight the text, and then use the style and formatting buttons to set the options that you prefer.

Step 7 — To add elements other than text, click the location where you want the element to appear, and then perform any of the following:

To add an electronic business card: choose ‘Business Card’, select a contact in the ‘Filed As’ list, then click ‘OK’

To add a hyperlink: click the ‘Insert Hyperlink’ icon, type in the information or browse to a hyperlink, select it, then hit ‘OK’.

To add a picture: click the ‘Insert a picture’ icon, browse to the picture you want, click it, and then click ‘OK’. Examples of common image file formats include .bmp, .gif, .jpg, and .png.

Step 8 — Click ‘OK’ to save the new signature.

Step 1 — In the ‘Message’ tab, click ‘Signature’  in the ‘Include’ group, and then choose ‘Signatures’.

Step 2 — Under ‘Choose default signature’, open the ‘E-mail account’ list and select the email account that you want to associate with the signature.

Step 3 — In the ‘New messages’ list, choose the signature that you want to include.

Step 4 — If you want to add a signature in your replies and forwards, choose one of the signatures in the ‘Replies/forwards’ drop-down. Otherwise, leave it at the default option of (none).

Open a new message, then in the ‘Message’ tab, click ‘Signature’ in the ‘Include’ group and choose the signature that you want to add.


Add Signature in Outlook for 2007 - 2010 Office Versions

There you have it, an easy step-by-step guide on how to add a signature in Outlook.

How To Add Signature in Outlook

How To Add Signature in Outlook

Adding Signature in Outlook for Post-2010 Office Versions

Add a logo or image to your signature

Insert a signature manually

Add Signature in Outlook for 2007 - 2010 Office Versions

Wrap Up

How To Add Signature in Outlook

How To Add Signature in Outlook

Adding Signature in Outlook for Post-2010 Office Versions

Add a logo or image to your signature

Insert a signature manually

Add Signature in Outlook for 2007 - 2010 Office Versions

Wrap Up

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