Before we dive into the steps of declining an offer, you should always make sure that it’s your final decision.
Whether you’ve already accepted another offer or you believe that the salary isn’t good enough, it’s best if you view all your options and plan ahead for your decision.
Here’s what you need to do:
They’ll be holding that position for you, so it’s best to be prompt and reply as soon as you’ve made up your mind.
They probably have other candidates, but a delayed response can put them in an inconvenient situation. The rule of thumb is to reply within 48 hours of being offered the position.
Searching for suitable candidates is a hassle for any company. The recruiting team made a lot of effort to make sure they picked the best candidate.
Declining the job offer means they’ll probably need to go through the candidates again to pick a replacement. So, you should express your gratitude for being offered that position.
Starting the email with a thank you is a great idea, and a special thank you to the recruiting team would be a nice addition to your email. After all, they believed you deserve that position over other candidates.
For instance, here are some examples:
Thank you so much for considering me for this position.
I appreciate you being generous enough to offer me this position.
It’s an honor to consider me for (the position).
Breaking the News
To avoid any misunderstanding, you should be clear and direct when turning down the offer. For example:
However, it’s with regret that I’ve made the decision to decline your offer.
After clear consideration, I’m sad to say that I will turn down your offer.
After much deliberation, I’m afraid I will not be accepting your offer.
The Reasons Behind Your Decision
It’s best to state your reasons in your rejection letter. It doesn’t matter how vague they might be; you don’t have to go into details.
Whether it’s salary expectations, your career goals, or you’ve accepted a better offer elsewhere, providing a reason is a good idea.
You don’t have to be detailed; stating your reasons clearly and briefly is enough.
It might even lead to getting a better offer or keep you in mind if a better position is available, especially if you show interest in working for that company, not the offered role specifically.
On the other hand, mentioning negative or silly reasons might be a bad idea. It’ll only make you sound pretentious and unappreciative.
Here are some examples to help you out:
Unfortunately, we’re so far apart salary-wise.
I’ve received another offer that I believe is a closer fit for my career.
I’ve decided to accept a position in another company.
Leave a Door Open
Another reason you should consider your manners when declining a job offer is negotiation.
While you may have already set your mind on declining the job, hiring managers are often flexible. They may respond with a counteroffer that might just be suitable for you.
In addition to that, maybe in the near future, you’ll be hunting for new jobs again, and that company may offer you a more prominent position.