You can give your 2 week notice verbally, but to ensure clear communication and confirm your resignation, you should also put it in writing.
God bless the internet. You won’t have to print out your notice letter and hand it in person. That would be an uncomfortable situation for anyone. You can just include it in an email as it’s always best to keep matters documented.
The 2 week notice format is just like any professional email format you send. It includes a subject line, a body, and a closing paragraph. You should keep it simple, short, and to the point.
The Subject Line
We start the mail by adding the date and personal information. For instance:
(Your department and position)
Firstly, we greet the recipient, then we proceed to formally state that you’re resigning from your job and that this marks the start of your 2 week notice period.
‘Dear Mr. (your boss’s name)
This letter is to announce that I'll be resigning from my position as (your position) in (your department). It also marks the beginning of my 2 week notice period, which will end on (2 weeks from today’s date)’
Secondly, you can explain why you’re leaving your job and express your gratitude for the time you’ve worked for the company and the experience you’ve gained.
While the second part is optional, it’s recommended if you want to end things in a good manner.
To elaborate, here’s an example:
‘I will continue to be grateful for the rewarding time I’ve spent working for your company throughout my career. I wouldn’t have been able to advance my career without all the experience I’ve gained here.
This was a tough decision to make. I plan to do my best to ensure a smooth transition. Please let me know if there's anything I can assist with.
I’ll continue to provide my best work and full support to this company until the day I leave.’
Writing a thank you is a good way to end the email. For example:
‘It’s been a pleasure working with you, thank you.
If you will print it and hand it out personally, you can add a handwritten signature too.