How to Write a 2 Week Notice?

“In every success story, you will find someone who has made a courageous decision.” — Peter Drucker.
Leaving your job is a big decision to make. The hardest part after you’ve made up your mind is how you’re going to tell your boss. That’s a struggle of its own.
You need to do it in the right, most professional way in order not to burn bridges. After all, what’s a better recommendation than your former employer vouching for you when you’re applying for a new job?
In this article, we’ll help you write a 2 week notice that will leave a positive impression on your employer.

What Is a 2 Week Notice?

A 2 week notice is a formal way of notifying your employer that you’ll be leaving your job in a couple of weeks. It gives your employer the chance to find a replacement for you or someone to cover your work.
Additionally, it’s enough time for you to finish any work you have in progress. You’ll still be working full hours during those 2 weeks, but freedom will be waiting for you once they end.

How to Write a 2 Week Notice?

You can give your 2 week notice verbally, but to ensure clear communication and confirm your resignation, you should also put it in writing.
God bless the internet. You won’t have to print out your notice letter and hand it in person. That would be an uncomfortable situation for anyone. You can just include it in an email as it’s always best to keep matters documented.
The 2 week notice format is just like any professional email format you send. It includes a subject line, a body, and a closing paragraph. You should keep it simple, short, and to the point.

The Subject Line

We start the mail by adding the date and personal information. For instance:
Jan 1, 2022
John Doe
(Your department and position)
(Company name)
(City, State, Zip Code)

The Body

Firstly, we greet the recipient, then we proceed to formally state that you’re resigning from your job and that this marks the start of your 2 week notice period.
For example:
‘Dear Mr. (your boss’s name)
This letter is to announce that I'll be resigning from my position as (your position) in (your department). It also marks the beginning of my 2 week notice period, which will end on (2 weeks from today’s date)’
Secondly, you can explain why you’re leaving your job and express your gratitude for the time you’ve worked for the company and the experience you’ve gained.
While the second part is optional, it’s recommended if you want to end things in a good manner.
To elaborate, here’s an example:
‘I will continue to be grateful for the rewarding time I’ve spent working for your company throughout my career. I wouldn’t have been able to advance my career without all the experience I’ve gained here.
This was a tough decision to make. I plan to do my best to ensure a smooth transition. Please let me know if there's anything I can assist with.
I’ll continue to provide my best work and full support to this company until the day I leave.’

The Closing

Writing a thank you is a good way to end the email. For example:
‘It’s been a pleasure working with you, thank you.
John Doe’
If you will print it and hand it out personally, you can add a handwritten signature too.

Steps to Take Before Resignation

Resigning from your current job is a big decision in your career. It’s important to think it through and plan everything ahead, especially finances.
Here are some things to keep in mind:

Make a Plan

The most important step before handing in your notice is to have a clear plan for your future. Be prepared for the resignation process and any life changes that may follow.

Breaking the News

As uncomfortable as it may be, you’ll have to break the news to your boss before making any formal changes.
No one likes surprises and your boss should be the first to know when you’re planning to leave your job.

Prepare for Your Departure

Review all your remaining tasks and make sure you don’t leave any tasks unfinished. It’s best if you solve any remaining issues in your finished tasks too.

Write Your Notice Letter

The only step left is to have your notice in writing, sign it, and hand it. You can do that physically or digitally, but always make sure you have your notice in writing.

Are You Obligated to Write a Notice Before Quitting Your Job?

No, you’re not obligated to write a notice before leaving your job.
Although in some cases it might be stated in your contract, there's no law stating that you have to write a notice letter. Be sure to check your contract first or ask your HR about it to avoid any legal conflict.
On the other hand, you would want to end things on good terms with your company. It’s better for your career this way.
Your next job may require a recommendation letter, and you may need your former employer to write one vouching for you.

Does It Have to Be 2 Weeks?

A 2 week notice is the standard for most employers. This usually means 2 business weeks or 10 working days. However, the length of your notice may vary.
You may find yourself in a situation where you’re starting a new job and can’t sustain the 2 week notice required.
In that case, you should go over any notice requirements in your contract and communicate with your employer to agree on a proper notice period.


Resignation is a tough decision to make. You want to end things respectfully and on good terms so you don’t put your company in a difficult position.
A 2 week notice is a good way to end things. It leaves your company enough time to search for someone to take your position.
Your 2 week notice should be simple, short, and to the point. It should be sounding more like a formal thank you letter than just an announcement of resignation.
2 weeks later, et voilà. Freedom.